Keep Everyone “In The Loop”

In my work with Blanchard clients, one of the most frequently mentioned challenges in client organizations is “communication.” It’s a broad term – too broad to understand exactly what the issues are. When I ask for specifics, I typically hear things like, “I don’t understand what our strategy is,” and “I have no idea why my boss made decision ‘X’,” and “Our work has changed immensely; how do we know if we’re headed down the right path today or not?”

When staff do not understand your company strategy, struggle to make sense of decisions, or don’t understand where they fit in the scheme of things, they worry. They gossip. They may even invent plausible “stories” to make sense of the plans, decisions, and actions they see leaders make. Time spent on these worries erodes employee productivity and employee passion for their work and their customers.

Every company faces these same communications challenges. In the Ken Blanchard Companies, we have over 350 employees in offices across the globe (San Diego; Toronto; London; Singapore) and in home offices in these and many other countries. Some of us can work independently for months without engaging with any other Blanchard colleagues face to face.

Given our global workforce, it is tough to ensure that every Blanchard associate knows what they need to know about the company’s strategy, key goals, department objectives, client needs, colleague needs, and more. I know I get completely focused on what’s on my to do list (“What’s the dress code for this week’s client engagement? What time is my flight tomorrow?”) and not pay attention to what colleagues are doing or facing.

Keep People Informed, Proactively

Our chief spiritual officer (yes, that’s his actual title), Ken Blanchard, has a unique way of keeping all staff, around the globe, informed about what’s happening in our company. Ken leaves a voicemail to every employee, each Monday through Friday morning.

Ken lets us know where he’s at (often with clients), what he’s doing, and even “what’s come clear to him” in the last 24 hours. As one of the planet’s most brilliant minds, lots of cool stuff comes clear to him regularly.

Ken also informs us about structural changes, players in new roles, great work by Blanchard associates, and sometimes asks for prayers/positive vibes if associates (or their family members) are challenged by health issues.

It’s quite a discipline for Ken, given his travels and commitments, but he makes it a priority to leave us his morning messages. (Periodically when he’s out of the country he asks for volunteers to cover for him!)

Create Many Communications Channels

Besides Ken’s daily messages, our company has multiple other communications avenues in place. They include:

  • Quarterly all-company meetings that are broadcast (audio/video) from our Escondido, CA, USA headquarters.
  • Regular 1:1 meetings between leaders and followers. These meetings are follower-driven to ensure that direct reports get their questions answered, immediately.
  • An online website where associates can review recorded all-company meetings, review team performance, learn about client successes, or even dive into new products that are in the pipeline.

Ours is not  a perfect system but it works well in our culture. The trick is for you to find mechanisms like these that proactively and effectively educate staff about strategy, goals, opportunities, celebrations, and more. When complaints about communications issues are less frequent, you’re on the right track.

What communications mechanisms work well for you and your company? Share them in the comments section below.

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Disclosure of Material Connection: Some of the links in the post above are “affiliate links.” This means if you click on the link and purchase the item, I will receive an affiliate commission. Regardless, I only recommend products or services I use personally and believe will add value to my readers. I am disclosing this in accordance with the Federal Trade Commission’s 16 CFR, Part 255: “Guides Concerning the Use of Endorsements and Testimonials in Advertising.”

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  • http://blog.doyouget-it.com Scott Sensat

    Regular 1:1 meetings (great advice!)… Daily one-on-one meetings have had more impact on our company over the past 5 years than about any other thing we have done. It also ensures that our weekly team meetings are not cluttered by issues that can be covered in the 1:1 meeting which in turn makes our teams meetings shorter and more productive.

    • http://performance-values.com Chris Edmonds

      Thanks, Scott, for sharing your success with 1:1 meetings – they are a key part of an effective communications strategy!

      Cheers!

      C.

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  • http://milaspage.com Mila Araujo

    It is really inspirational to hear that Ken takes the time to make these morning calls every day. One of the keys for leaders and as management is to make these types of commitments and never get “too busy” to stay involved and keep people in the loop. As you say, it is a challenge, and its something to work at with discipline, something to consider every day. In my own organization, for my employees, I use several tools to help keep communication flowing, and create opportunities for engagement at all levels. I covered many of the things in my blog post “12 most powerful ways to staff your company with star employees”. Some of the tools I am currently using come from Social Media, such as Yammer. Thanks for a great post!

    • http://performance-values.com Chris Edmonds

      Thanks for your insights, Mila. You’re exactly right, the personal discipline required for leaders to proactively communicate is all too rare these days. I’m intrigued at the potential for SM tools to assist with communications, especially with a global workforce. To me, if it works, great!

      Cheers!

      C.

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