Archives For September 2010

The leaves are turning in the Rockies – the bright colors certainly enhance the landscape. The changing season brings leaders an opportunity to help their employees review their occupation and evaluate how well their personal purpose and values match their current role. As the global economy slowly emerges from the difficulties of the past two years, skilled employees and leaders who are dissatisfied with their current company are – right now – considering job changes to improve their engagement (check out Inc. magazine’s recent article on this subject).

In the Ken Blanchard Companies‘  white paper, “The Retention Challenge,” Margie Blanchard poses what she calls “courageous career questions” that leaders should ask their direct repors on a regular basis. The conversation will certainly benefit individual performers, as answers to these questions can provide insight into how well their current company and role matches their passion and talent.

There is no better time and place than TODAY for leaders, at all levels of the organization, to proactively engage their employees in this courageous career conversation. Margie describes a conversation with a client who told her, “My headhunter is more interested in my career than my boss!” That’s not a scenario that serves you, your customers, your team, or your company well.

Courageous Career Questions

1.    What was the best day at work you’ve had in the past three months? What were you doing?
2.    What would you do more of if you could?
3.    What might lure you away? What would we need to do to keep you here?
4.    Are you being

•    Challenged?
•    Recognized?
•    Trained?
•    Given feedback?

5.    What would make your life easier here? Your job more satisfying?
6.    What do you want to be doing five years from now?
7.    What about your job makes you want to hit the snooze alarm/take the day off?

Job Design

These discussions will raise the opportunity for proactive job design (or redesign), where you partner with your direct reports to enable them to do more of the activities that inspire them each day (which will help them do those uninspiring but necessary activities every job has). If leaders can increase the frequency of inspiring activities, provide more flexibility with how & where work is done, and reduce the frequency of boring or high personal risk activities (personality conflicts are a classic example) in the workplace, top talent will demonstrate higher work passion, and be more likely to willingly stay and continue their strong contributions to your organization.

Leaders, it is human nature for you to assume that “everyone you work with” has the same motivations as you, is as ambitious as you, has the same professional aspirations as you. The reality is that people are different – and making assumptions about how passionate your people are about their work and team can cause top talent to leave when you least expect it.

The leader’s job is to not only manage processes and results, but to manage people’s energy – these conversations will help you do that more effectively.

Begin your proactive retention strategy today by scheduling “courageous career conversations” with your direct reports in the next week, then responding to what you learn with job design that builds work passion and enthusiasm for you, your company, your team, and your customers.

So you’re a new manager, eh? Congratulations – this role can be one of the most gratifying of your career! Or, it can be a very frustrating experience. We don’t want that, so let me offer some advice from over 35 years of working with effective leaders. Grab a latte and let’s talk.

Who Are You?

First you need to understand yourself thoroughly. Answering these questions will help clarify who you are as a person and as a leader.

  1. What is your life’s purpose? What are you striving for, to serve whom, and to what end? Here is my purpose statement: “To use my expertise and passion to inspire and encourage leaders to clarify their personal values and lead with authenticity.” Feel free to use my statement as a template for yours.
    Realize that this initial step will take a bit of time, a bit of wordsmithing, and a bit of testing. Once you’ve drafted your purpose statement, share it with people you trust – family, friends, co-workers. Ask them if it rings true, based on what they know of you. Listen and refine.
  2. What are the values that guide your plans, decisions, and actions every day? Effective values statements include the value’s definition and behaviors that describe how you’re acting when you demonstrate your values. My values and definitions are listed below. Note that your values will likely be much different than mine – and you can use mine as a template. Then, share it, listen and refine.
    • Integrity - do what I say I will do, keep my commitments, act on my values, so I may “hold my head high” at the end of each day.
    • Learning - scan the environment for current research and discoveries that can enlighten me, my colleagues, and my program participants.
    • Joy - celebrate the pleasure derived from doing work I’m good at and enjoy with interesting, willing learners, and bask in the core grace I feel when helping others grow.
    • Perfection - deliver what I promise so that objectives are exceeded, clients and partners are wowed, and continuously sharpen the saw so future results are better than today’s.
  3. What are your beliefs about leading and motivating people? These beliefs will flow naturally from reflection about the people who have influenced you in your past and from your purpose & values. If, for example, you believe that ordinary people can accomplish extraordinary things when goals are clear and leaders serve followers’ needs, you’re on the road to effective leadership.

The vital question when you are done with this first phase is, “Will you be a servant leader or a self-serving leader?” You’ll be one or the other. If you’ve clarified your purpose, values, and beliefs, our research indicates that servant leadership more frequently results.

Clear Agreements

You want your people to understand what they can expect of you and what you expect of them. First, share your purpose and values with your direct reports; your leadership philosophy is heavily influenced by your purpose, values, and beliefs. Then, share specific performance expectations, and formalize standards, deadlines, and outcomes so there is a clear definition of what “A+” work looks like.

These clear agreements help staff understand the standards you require. Letting people know what you expect of them underscores that effective leadership is a partnership.

Partner for Performance

Leadership isn’t something you do TO followers, it is what you do WITH them. With expectations clear, you now must assess what staff bring to the work. Are they learners or doers? You must teach and guide learners, and support and challenge doers. Adapt your leader behaviors to your follower’s task-specific needs.

Most importantly, stay connected, meeting one-on-one weekly to gauge goal traction, celebrate progress, and redirect if needed. Keep an eye on goals and tasks, as they typically evolve over time with changing requirements and customer needs. Regularly ask each direct report, “How can I help?,” then listen and respond.

New managers, follow these three steps, and you’ll build a trusting partnership with staff who perform well and love what they do.

For centuries, tribes of all kinds have utilized storytelling to support their desired culture. In man’s early history, those stories were told around the campfire each evening, with tribe members going to sleep with a clear image of preferred tribe behaviors, values, and norms in their minds.

Today, stories about your organization are told around the water cooler, at the corner cafe, the parking lot, the internet, and everywhere in between. The question is are the stories being told within your organization today the right stories that clarify your desired culture?

Storytelling is one of the most effective and impactful methods for communicating the desired culture of your organization to its members. Stories serve to describe the behaviors and values that you want organization members to demonstrate, with each interaction, internally and externally, day in and day out.

The types of stories that are told around your organization are indicators of what is important to the organization’s members. If the right stories are being told and retold, your desired culture will get stronger. If the wrong stories are being told and retold, your desired culture will have a very tough time gaining traction.

Example of a Powerful Yet Lacking Story

This story doesn’t highlight the organization’s desired culture. One of my clients had shipped materials for an event to the coordinator in the hosting city. The coordinator checked the materials two days before the event started and discovered the wrong materials had been sent. The client scrambled to print the right materials and get them ready for shipment ASAP. Shipping required one of their staff to drive the boxes to the airport headquarters of their preferred shipper – just before the shipper’s 8pm deadline for accepting packages. The overnight shipment arrived at the hotel at 10:30am the next day, just hours before the event’s early afternoon start. The coordinator was thrilled – and the story began making the rounds, praising the graphic artists, the printers, the shipping crew, and the staff member who drove the boxes to the airport.

What’s wrong with this story? It deservedly celebrates great skill application and teamwork to solve the problem. However, this is a recovery story – the core issue is the problem should never have occurred in the first place! Quality testing would have noted the wrong materials were being prepared before they originally shipped . . . and no recovery would have been required. A lot of people had to drop what they were doing and address this issue; that’s a lot of hours spent. The overnight shipping charges alone were over $300! This was a costly recovery – and doesn’t present the desired culture this clients strives for, which is “doing it right the first time, every time!”

Elements of an Effective Story

Use these three criteria to identify stories that promote clarity and enthusiasm for your desired culture.

  • Be simple, brief, and clear.
  • Tell the story with passion for the values it demonstrates.
  • Elevate the desired values and behaviors by describing their application and their impact.

Effective stories can teach without lecturing. Be a proactive scout of great values stories in your work environment! Ensure the right stories, that reinforce your desired culture, have a long life within your organization.

Who are you being when you do what you do?

In our “get it done,” fast-paced work environment, this is is not an easy question to consider. Yet the servant leader - the values aligned leader – must be hyper aware of how he or she is operating within the business, in every interaction, day in and day out.

I have coached dozens of  senior leaders who work hard to demonstrate values alignment in their personal and professional lives. Over hundreds of conversations I’ve discovered three vital rules that help keep the values aligned leader on track. By following these rules, you can ensure that your plans, decisions, and actions honor the principles you want to demonstrate.

1. State your intentions

First, if you have not done so already, formally define your personal purpose and values. Your purpose is what you want to accomplish, for whom, and to what end. Purpose is “present” oriented (vision is “future” oriented), so your focus is on the work, the team, and the opportunity that today offers. Values, defined in behavioral terms, enable you to be clear about how you’ll go about accomplishing your goals. (For specific guidance on how to define values in behavioral terms, see my blog post on the subject here.)

Once you have formalized your personal purpose and values statement, share it with your team, your peers, and your boss. Let them know that it is a “working document” that will evolve over time as experience helps you learn how to refine your statement. Let them know that you will examine your every plan, decision, and action in light of the standards your purpose and values statement represents . . . and you’ll need their help to stay on track.

2. Behave consistently

Once you have defined and shared your personal purpose and values, your responsibility is then to consistently act on those standards. Evaluate decisions, actions, and plans based on how they well they align with your purpose and values. With focus, you will clearly understand the most values-aligned decision or action. If there is any confusion about what a values-aligned decision or action is, check it out with trusted partners in your workplace – direct reports, peers, and/or your boss. They may provide insight on the best solution to those “gray area” issues.

You want behave in such a way that you walk out of the office, plant, facility, etc. at the end of each day with your “head held high,” strong in the knowledge that you did your best to behave according to your stated purpose and values.

3. Actively seek feedback

Perception is fact; you must enable open and honest feedback between you and your reports, peers, and boss to ensure your values-aligned intentions are in fact seen as such by these key players. State, “I am trying to consistently act on my defined purpose and values. In your view, how am I doing? What could I do better? What concerns do you have?”

You will likely have to structure values feedback discussions; they are unfortunately too rare in today’s workplace. With practice – on everyone’s part – these values feedback discussions can become easier to conduct.

You may receive feedback that is different than how you perceive your plans, decisions, and actions. When that happens, don’t defend; this is a chance to learn about values alignment! Ask, “Tell me more. What can I do differently next time to ensure I’m making the best decision?” When the conversation ends, honestly thank them for taking the time to help you understand their viewpoint.

You’ll need to spend time every week with these three rules – refining your purpose and values, sharing them with your key players, and soliciting feedback. Leaders that do this well have enjoyed higher performance (by self and team) and higher employee work passion. How can we help you with this process?